CHAIR

• overall responsibility / leadership / guidance

• call and chair regular committee meetings

• liaise closely with vice-chair, secretary and treasurer

• oversee routine running of organisation and policy making

VICE - CHAIR

• work closely with chair and secretary to ensure smooth running of organisation

• act as liaison / contact person for well-being of volunteers

• liaise with managers re training and workshops

• oversee organisation of special events e.g. Social Evening, AGM etc.

SECRETARY

• work closely with chair and vice-chair

• keep accurate records of ail volunteers

• communicate information to volunteers e.g. from TNAUK etc.

• channel correspondence and answerphone messages to other officials as appropriate

• deal with all correspondence. meeting agendas minutes etc .

 TREASURER

• work closely with chair, vice-chair, secretary and fundraising manager

• oversee all financial transactions

• keep volunteers well informed / consulted over spending

• have accounts audited annually

• organise and review any insurance policies required for equipment / volunteers / premises etc

EDITORIAL MANAGER

• monitor all methods and standards of editing, calling meetings where deemed necessary

• liaise closely with Rota Manager

• draw up / review regularly Guidelines' for Editors and ensure that new volunteer Editors receive one

• hold workshops for all editors to improve standards of efficiency and ensure review of tape content

• produce / update 'Introductory Tape for new subscribers

STANDARDS MANAGER

• responsible for overall standard of all aspects of tapes produced by STN

• call regular meetings of Standards Committee to review standards and procedures in all departments of STN

• draw up 'Guidelines for Readers' and ensure all readers receive a copy

• receive ail voice tests' of potential new readers for consideration by committee

• pass on promptly names of newly approved readers to Rota Manager / Magazine Manager

• hold workshops for all readers to further improve reading standards

• refer any volunteer issues of major concern to Vice-chair/Chair and main committee

ROTA MANAGER

• draw up in advance a working rota for all production evenings

• consult all volunteers re their particular wishes / requirements

• facilitate integration of new volunteers through close liaison with both Standards Manager and Volunteer Recruitment Manager

• act as liaison person for any emergency changes to rota

REGISTRATION AND DESPATCH MANAGER

• keep an up to date record of all subscribers

• monitor and check weekly receipt / despatch of all tapes

• follow up all queries, messages, overdue tapes etc.

• pass on 'feedback to appropriate personnel

• ensure all active volunteers also receive tapes

• keep Technical Manager well informed of number of tapes requiring copying

• through liaison with Technical Manager ensure administrative volunteers are kept up to date with how to use the computer facilities required to perform all regular tasks

• check emails and disseminate information as necessary

• ensure a foolproof message system is used so no information is lost between volunteers

MAGAZINE MANAGER

• overall responsibility for magazine - content, production, format, standards

• co-ordinate, interview / talks as necessary

• establish 'team' to assist with interviewing, editing material, preparing readers, technical assistance, copying of tape etc.

• liaise with despatch Manager over dates of issue

• keep accurate records of correspondence to ensure continuity of contacts made

• maintain records of tape content for future reference

FUND - RAISING MANAGER

• co-ordinate all fund-raising activities, including making contacts and carrying out the necessary correspondence with outside bodies

• initiate fund-raising, both regular and one-off

• liaise closely with Secretary over requests for donations from outside

• work closely with Treasurer over requirements for funding

• involve as many volunteers as possible in fund-raising activities

PUBLICITY MANAGER

• be responsible for all forms of publicity

• oversee production and distribution of publicity materials eg brochures, posters etc. See that this is regularly updated.

• act as liaison person between the organisation and the press / media

• seek opportunity to actively promote the work of the organisation

• provide publicity for any special events the organisation may take part in

TECHNICAL MANAGER

• responsibility for all equipment and tapes i.e. acquisition and maintenance

• ensure safety and insurance off all equipment belonging to the organisation

• keep an up to date inventory of all equipment

• oversee all volunteer recording ‘technicians', including their training and the best use of their expertise

• maintain the computer in good working order and arrange instruction for volunteers in it's use

• work closely with Magazine Manager to ensure satisfactory production of the magazine tape

• oversee all copying of tapes, including the magazine and one-off tapes

ONE-OFF TAPES MANAGER

• liaise with person/s requesting tapes as to suitability, cost, number, invoice and procedures

• where necessary arrange for written quotation to be sent

• arrange recording sessions with technicians and approved readers

• arrange for tapes to be copied

• where necessary arrange with Despatch Manager for distribution of tapes

• ensure customer satisfaction, all monies received and passed to Treasurer, and thanks and receipt are forwarded

VOLUNTEER RECRUITMENT MANAGER

• receive all offers of help from potential volunteers

• contact all new volunteers and arrange a visit to STN

• ensure a 'volunteer form' is completed

• maintain accurate records of all contacts made and correspondence received and report regularly to committee

• arrange all appropriate integration of volunteers whatever area they choose to support

• ensure new volunteers are provided with information and contacts within the organisation

• once a volunteer is a working member ensure the volunteer contact form is passed to the Secretary

• liaise with 'Volunteer Bureau' over recruitment